Payroll Clerk Job Description Samples

Payroll Clerk Job Description Sample 1:

- Process weekly Canadian payroll for 250 employees
- Reports to the VP of Human resources
- Establish accurate payroll information files for all current and newly hired employees to provide accuracy of payroll process
- Act as the contact person for employees and Managers
- Create and update employee files
- Ensure procedures comply with Canadian payroll legislation
- Prepare governmental reports (year end as well as Statistics Canada)
- Calculate and update employees vacation files and monthly attendance summary
- Complete month-end and year-end procedures (journal entries, GL account reconciliation, client billing reconciliation, etc.)
- Liaise with group insurance provider and reconciliation of the monthly invoice
- Coordinate with controller all accounts receivable, weekly invoicing to clients
- Prepare weekly sales reports, mark-up reports and commissions
- Prepare monthly reports to clients
- Contact clients and employees for missing time sheets and enter hours in client’s time and attendance system for billing purposes.
- Cover reception area at designated times

Skills:

- Active listening skills such as giving full attention to what other people are saying, taking time to understand the points being made, asking questions when need be.

- Talking to others to convey information effectively.

- Communicating effectively in writing as appropriate for the needs of the audience. (emails, letters etiquette)

- The ability to make improvements or take corrective action.

- Critical thinking, using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

- Establish and maintain interpersonal relationships internally and externally with our clients and employees.

- Detail oriented, thorough and focused on all aspects of the job to ensure accuracy

- Teamwork – to be able to work with colleagues to achieve targets and objectives

- Ability to work under pressure, remains calm, objective and controlled in responding to urgent or demanding situations. Maintains effective performance under pressure.

Requirements:

- DEC in accounting an asset
- Certified payroll attestation an asset
- Excellent Bilingualism ( French/English)
- 2 years of payroll experience
- Experience with general accounting
- Excellent knowledge of MS Office

Skills:

•Accounting
•Accounts Receivable
•Invoice Clerk
•Payroll
•Payroll administrator