Executive Assistant Job Description Samples

Executive Assistant Job Description Sample 1:

Job Setting: Private Company -Assistant to Vice President

- Preparation and drafting of confidential administrative correspondence, memos and reports.
- Serve as recording secretary for several committees, but compiling and distributing of quarterly reports, meeting agendas and minutes.
- Assist in the coordination, compilation and distribution of the organization’s annual report.
- Initiate and has signing authority for payment of expenses and purchases for Vice-President.
- Book flights, make travel arrangements and complete expense claims for the Vice-President and other senior management.
- Lead project initiatives related to improving processes and performance in assigned areas of responsibility.
- Manage paper and electronic office files.
- Assist other operational units as needed.
- Manage facilities and equipment. Troubleshoot and problem solve for staff in various aspects (office equipment, building management issues).
- Provide general office orientation for new staff.
- Manage client relationships and support services with respect to walk-in and general telephone inquiries.

Qualifications:

- A minimum of 5 years in Senior Administration or Executive Assistant roles.
- Advanced level in Excel and Word, Intermediate level in PowerPoint.
- Completion of a related certificate or diploma at the post-secondary level.
- Excellent communication and public relations skills and the ability to deal with confidential issues.
- Experience in recording, transcribing and distributing minutes of meetings.
- The ability to handle multiple tasks and projects with meticulous attention to detail.
- The ability to work with minimal supervision.