The Administrative Assistant will be responsible for performing administrative activities associated with supporting the Plant and HR Managers with the primary objective of helping the organization be effective. Oversees and manages front office and performs all general administrative functions.

Essential Job Functions:

-Provide administrative support by maintaining calendar and assisting with travel arrangements etc. Must be proficient at managing multiple senior management meeting schedules, calendars and travel itineraries with thoroughness and accuracy.

-Handle and process expense reports.

-Support development and preparation of work product (weekly reports, presentations, etc).

-On- and off-site meeting set-up including securing rooms, catering, dinner reservations, equipment (audio/video), etc.

-Coordinate HR functions/activities with HR Manager, including employee recognition programs, company events, etc.

-Process payroll using the etime software/ADP. Timely completion of e-timesheets to meet payroll deadline.

-Ensure that supervisors submit absent and tardy information per forms provided in a timely manner.

-Track attendance of hourly associates.

-Answer benefit questions such as health, dental, life, short and long term disability, and 401k.

-Generate weekly management reports, process and track purchase orders, invoices, and other purchases.

-Track and administer hourly associates’ uniforms.

-Set up gate access cards for new hires and/or existing personnel.

-Oversee ordering and maintenance of office supplies and forms.

-Distribute office mail. Review incoming correspondence and identifies items of special interest to manager or others.

-Set up and organizes filing systems.

-Create and maintain spreadsheets for (not limited to) tracking data for the following areas: payroll, uniform, gate access card recipients, invoices, attendance, etc.

-Follow all company and departmental policies and procedures.

-Update and maintain company phone list on the network.

-Perform other duties as assigned.  

Minimum Qualifications

• High School Diploma or equivalent required. Associates Degree preferred.
• 3-5 years of clerical experience.  
• Must have ADP (etime) experience.
• Must be self-motivated and complete assignments/projects without being instructed to do so.
• Must have the ability to multi-task.
• Must be flexible to last minute changes/directions in a fast paced environment.
• Must be a quick learner and able to anticipate situations and managements needs.

·    Strong organizational, prioritization skills; attention to detail

·    Strong communication skills; written and verbal

·    Excellent interpersonal skills

·    Ability to work in a team environment and maintain a pleasant disposition

·    Ability to be proactive, handle simultaneous projects, work independently

·    Ability to handle highly sensitive and confidential information

Technical Skills Required

·         High working knowledge and proficiency utilizing PC based tools (Microsoft Office Suite Outlook, Word, Access, Excel and Power Point). Must be able to create and track data using PC based tools (Microsoft Office Suite Outlook, Word, Access, Excel and Power Point)

·         Knowledge of Database query and reporting features

Administrative Assistant Job Description 2:

XXXXX  is seeking a professional, skilled individual for our Administrative Assistant. Responsibilities will include but not be limited to having daily contact with customers and employees.  The position will require excellent organizational skills as well as good communication skills.

• Greeting customers at front desk, taking calls
• Sorting and distributing mail to entire facility twice a day
• Arranging meetings, reserving conference rooms, ordering food and supplies for meetings, booking travel arrangements and maintaining the travel budget.
• Updating daily engineering metrics and ad HOC reports on engineering productivity.
• Create and update contact lists, including phone and e-mail
• Sort and distribute paychecks for hourly and salaried positions

• Good verbal and written skills
• MS Office skills including Word, Excel, Powerpoint and Access
• Excellent Organization skills
• High school diploma or equivalent
• Proficient in MS office
• 2-4 years of Admin experience

Job Setting: Consulting Engineering/Architectural office

Minimum Requirements: High School diploma required.Minimum 3 years of project billing experience required, with at least one of those years in accounting operations for a multi-discipline consulting engineering/architectural office, job cost support and invoice processing.Proficiency with Excel and MS Word critical.Must possess a high level of interpersonal and communications skills; demonstrated ability to interact with different experience levels of accounting staff and project managers within the Company. Communicate effectively both verbally and in written form.Must have strong problem solving skills, play close attention to detail, and have the ability to prioritize work. Must also have the ability to work well under pressure and deliver within required deadlines.

Job Description:
The successful candidate will:Update and review Billing Log as necessary.Review contract terms and verification of job setup paperwork.Ensure that submitted information is accurate and in compliance with company accounting standards and government requirements.Work with project manager to identify and verify information on project is under run or overrun.Prepare monthly accountability report at the end of each month to explain the billing status of a project.Work with project manager to finalize invoices for submittal to client.Develop expertise in all billing issues for assigned group of clients and interface with contract administrator for full understanding of contractual matters that impact invoicing a particular client and/or contract.Investigate and resolve billing issues to ensure jobs are billed within the appropriate time.

Billing Specialist Job Description Sample 2:

Job Setting: Accounting Firm

The successful candidate will be a member of the Finance & Accounting Team. The primary responsibility will be to process, verify, balance, and adjust billing and accounts payabletransactions requiring the use of independent judgement. An integral part of this role is liaising with internal project managers, accounts payable and credit and collections coordinators proactively. As well, the Billing Specialist is expected to seek continuous improvements in productivity.

Responsibilities include:

- Preparing and processing work in progress and billings to ensure that all client invoices are billed accurately, consistently within client requirements and on a timely basis.

- Reviewing and reconciling account balances in Work In Progress and in Accounts Receivable.

- Tracking the turnaround times for the billing cycle.

- Setting-up, editing, maintaining, and closing projects and proposals.

- Processing and recording accounts receivable transactions(1).

- Ensuring proper approval and allocation of payables(2) and internal accounting records(3).

- Coding, entering, reconciling, and balancing payables and internal accounting records.

- Facilitating, and processing cheque requisitions, employee advances, cheque runs, petty cash and travel compensation requests.

- Researching and resolving billing and accounts payable issues with external and internal clients.

- Educating the consulting staff on accounting topics and the capabilities of the accounting system to meet their needs.

- Assessing current billing operations, offering recommendations for improvement, and implementing new processes.

- Supporting the members of accounting with accounts payable tasks, billing tasks, accounts receivable tasks, and the development and completion of special projects.

(1) AR TRANSACTIONS, such as cash, direct deposits, terminal cash, and credit card payments.

(2) PAYABLES, such as vendor overhead and project chargeable invoices, employee expenses, out-of-office timesheets, and credit cards.

(3) INTERNAL ACCOUNTING RECORDS, such as journal entries, and travel compensation.

Job Requirements:

The preferred candidate will have the following skills and attributes:

- 3+ years experience; project accounting experience preferred.

- An equivalent combination of education and experience.

- Great communication

Billing Specialist Job Description Sample 3:

Job Setting: Oil & Gas Company Supplier

The successful Billing Specialist must be available to start immediately and meet the following qualifications. 2+ years of progressive experience in an online billing role. Exceptional attention to detail and an eye for spotting errors and discrepancies. Strong communication and customer service skills with the ability to see issues through to resolution. Intermediate to advanced level skills in Microsoft Excel and a proven aptitude for computers. Preference will be given to individuals with experience working with ADP, or Cortex.

Description:
Our client, a progressive supplier to the oil and gas industry currently has a temporary opportunity for an experienced Billing Specialist with experience in electronic billings. This individual will be responsible for a number tasks associated with the timely and accurate billing to their oil and gas clients including: online processing of invoices, fielding customer enquiries, researching and trouble shooting billing issues, assisting customers with payment solutions reconciliation of accounts, and creation and upkeep of reports in Microsoft Excel.

Looking for a customer service agent for an inbound customer service call centre. We offer a challenging and professional work environment with competitive wages and benefits.

Do you want to have the opportunity to pursue a challenging career within a growing company? A well-known and reputable telecommunication company, is currently looking for Customer Service Representative.

Job Qualifications:

• Desire to offer an excellent client service and achieve customer satisfaction
• Strong interest in telecommunication
• Excellent communication and interpersonal skills
• Ability to work in a computerized and constantly changing environment
• Ability to identify customer needs and respond to its problems

Duties/Responsibilities: 

*       Bilingual (English & French)

*       Retail/Sales experience

*       Customer Service Experience

*       Excellent interpersonal skills

*       Ability to work under pressure

*       Sales driven

*       Customer service oriented

*       Handling cash by balancing cash floats change for tills, preparing deposits and inventory count.              

         Replenish stock and assist in rectifying product discrepancies.

A staffing and recruitment industry leader with thousands of satisfied clients nationwide is looking for a Data Entry Operator. We offer the successful candidate the opportunity to work for our clients in either full-time or temporary positions. We pride ourselves on our strong commitment to client satisfaction, and our focus on helping our employees find their next job.

Job Setting: A dynamic Fortune 500 organization.

Starting ASAP

Description

– Successful candidate will support sales with excellent customer service skills and a professional attitude.
– A strong customer service background and experience is needed.
– Validate and review legal contractual agreements for customers
– Input contract into contract databases
– All contracts completed & reviewed within pre-determined service level agreement
– Professional phone & e-mail interaction with sales
– Scanning and uploading of documents

Job Requirements:

Qualifications

– High School Diploma or Equivalent
– Degree or High School Diploma Required
– Strong customer service background and experience
– Professional Communication Skills including phone & e-mail interaction with sales
– Dedicated to the needs of the business
– Project management skills to assist in facilitating multiple contract rejects
– Detail oriented and organized review in system fully impacts customer bill
– Multi-tasking
– Ability to work with time sensitive documents
– Must be able to work independently but will be part of a team environment
– Accurate typist

Data Entry Operator Job Description Video

Looking for a full time Certified Dental Assistant. We are a very busy office with 3 full time providers and 2 receptionists. This position would require office reception, hygiene coordination (making confirmation calls and filling the schedule), stocking and preparing operatories. The following skills and qualifications are a bonus but not required: basic computer skills, good interpersonal skills, Medical/Dental reception/assisting experience, HARP certification.

Dental Assistant Job Description Video:

The dental receptionist position would be responsible for office reception, hygiene coordination (making confirmation calls and filling the schedule), communication with insurance carriers, stocking and preparing operatories. Willing to train the right person for light assistant duties. The following skills and qualifications are a bonus: basic computer skills, good interpersonal skills, Medical/Dental reception experience, Certified Dental Assistant, HARP certification.

Job Setting: Private Company -Assistant to Vice President

- Preparation and drafting of confidential administrative correspondence, memos and reports.
- Serve as recording secretary for several committees, but compiling and distributing of quarterly reports, meeting agendas and minutes.
- Assist in the coordination, compilation and distribution of the organization’s annual report.
- Initiate and has signing authority for payment of expenses and purchases for Vice-President.
- Book flights, make travel arrangements and complete expense claims for the Vice-President and other senior management.
- Lead project initiatives related to improving processes and performance in assigned areas of responsibility.
- Manage paper and electronic office files.
- Assist other operational units as needed.
- Manage facilities and equipment. Troubleshoot and problem solve for staff in various aspects (office equipment, building management issues).
- Provide general office orientation for new staff.
- Manage client relationships and support services with respect to walk-in and general telephone inquiries.

Qualifications:

- A minimum of 5 years in Senior Administration or Executive Assistant roles.
- Advanced level in Excel and Word, Intermediate level in PowerPoint.
- Completion of a related certificate or diploma at the post-secondary level.
- Excellent communication and public relations skills and the ability to deal with confidential issues.
- Experience in recording, transcribing and distributing minutes of meetings.
- The ability to handle multiple tasks and projects with meticulous attention to detail.
- The ability to work with minimal supervision.

Responsibilities:
- Provide overall management, coaching and guidance to the HR team.
- Develop a comprehensive strategic HR plan targeted at maximizing attraction and retention of talent.
- Lead the effort to work with hiring managers on recruitment, onboarding, talent development, compensation management and succession planning.
- Analyze the effectiveness of current HR programs and processes and update as required.
- Create and manage all compensation and benefit plans, including job evaluation systems.
- Develop and implement policies and procedures.
- Develop systems and processes that ensure compliance with applicable legislation and laws.
- Act as Company’s Privacy Protection Officer ensuring compliance with the Personal Information Protection Act (PIPA).
- Coach leaders and employees in the performance management program and facilitate the merit and equity review cycles.
- Manage and coordinate temporary and permanent domestic and international assignments and relocations. This includes liaison with corporate, tax and legal consultants as well as employment and immigration officials ensuring compliance with all governing laws and requirements.
- Liaise with our Corporate Office in Houston on the recruitment process, performance management, annual compensation planning and the Vital values process.

Qualifications:

- Experience in SAP or Workday HRIS software preferred.
- Certificate, diploma or degree in Human Resources, Business or related field.
- Minimum of 5 years of senior human resource management experience subsequent to obtaining certificate, diploma or degree. An equivalent combination of education and experience may be considered.
- Thorough working knowledge of Alberta Employment Standards, Alberta Labour Law and Alberta Human Rights are necessary.
- Experience in the following will be considered assets:
- Working in a union environment
- Conducting behavior-based interviews
- Working in the Alberta Construction and/or engineering field
- Conflict resolution, human behavior, performance and supervisory training are all considered assets.
- Excellent written and oral communication and organizational skills.
- Coaching, training and presentation skills.

Human Resources Manager Job Description Sample 2:

Postion Description:
You will provide assistance to First Line Supervisors in labor relations, administration of the collective agreement, recruitment, training, and in the administration of corporate programs. You will supervise the payroll clerk and offer assistance to employees pertaining to wages, wage premiums, overtime pay, holiday pay, vacations, sick benefits, health insurance coverage and other employee benefits.

Responsibilities:

- Administer the mechanisms of our collective agreement and respond in a timely manner to the Union. Interact with union officers, supervisors and payroll staff and maintain harmonious relationships with all partners.
- Conduct grievance investigations with the Supervisors, and encourage all partners to find best practices to support the operations in respect of the collective agreement.
- Participate in all labor management meeting held with Company and Union representatives
- Coordinate the preparation of all activities related to the renewal and negotiation of the contract.
- Initiate all activities to fill vacant positions and support management team. Prepare the job description and conduct interviews. Represent the Company in schools and universities to attract the best talents.
- Oversee the welcoming and orientation procedures for new employees ensuring that the integration is well performed as a measure of safety and retention.
- Working at the site, implement and manage various corporate HR programs such as a diversity program, succession planning, absenteeism management, disability and accommodation management or other actions.

Skills and Knowledge:

- Bachelor’s degree in Industrial Relations, Human Resources or other relevant discipline
- A minimum of 5 years in HR counsel
- Strong knowledge of recruitment process
- Experience in labor relations in a unionized environment
- Knowledge of health and safety’ regulations
- Excellent analytical skills
- Capacities to investigate in delicate matters
- Excellent leadership skills in engaging people in respectful communication
- Team worker
- Computer literate
- Customer focus
- Conflict resolution skills

Human Resources Manager Job Description Sample 3:

ROLE SUMMARY

The Human Resource Officer is responsible for providing support in the various human resource functions, which include recruitment, staffing, training and development, performance monitoring and employee counseling.

ESSENTIAL FUNCTIONS:

•Deliver full recruitment services including front end needs analysis, job postings, sourcing, interviewing, and employee offers
•Acts as a resource for all employee compensation and benefits
•Liaison with managers and employees on issues and resolutions
•Responsibility for identifying training needs

QUALIFICATIONS:

•Strong presentation and facilitation skills
•Minimum of 3 years previous experience with, post Secondary education in HR or related field; CHRP designation an asset
•Proven mediation, negotiation and conflict resolution skills •Bilingualism in Canada’s both official languages would be preferred

Human Resources Manager Job Description Sample 4:

Job Setting: Cruise Line

We are currently seeking a Human Resources Manager to join our team! The emphasis of this position is on core functions such as: organizational development and effectiveness; employee relations; training and development; performance management; conflict resolution; employee promotions/transfers; berthing compliance; progressive disciplinary action; employee turnover and retention; time and attendance and; ongoing HR management/administration. The HR Manager will provide assistance and support to all senior officers and onboard management when dealing with human resources issues. Potential candidates must have at least four years of experience in Human Resources.

Responsibilities include but are not limited to:

- Provide human resource direction and guidance on all employee related issues

- Monitor and advise on issues such as employee relations, conflict/grievance mediation and resolution, performance management, succession planning, and SQM policies and procedures

- Work closely with department heads and provide them coaching, guidance and continuous feedback, as well as develop strategies to enhance overall employee satisfaction

- Responsible for the “Celebrity Family” Balance Scorecard Rating. Monitor, identify, and analyze trends

- Acts as the ship’s liaison with regards to all contract discrepancies, permanent position changes and all inquiries received by the shore side Global Compensation Department

- Monitor the education line expense of the vessel’s operational budge, identify and implement expense reduction measures through cost efficiency planning and optimal resource allocation and utilization. Manage the HR/Training & Development budget within company guidelines

- Provide recommendations for job description updates and job evaluations

- Evaluate and ensure that policies are in compliance with all legal, shipboard and company SQM requirements. Nurture an international environment that fosters a committed team that continually builds upon service excellence in both the front and back of the house

- Conduct regular safety and department meetings

- Prepare a variety of reports and letters utilizing personal computer system and equipment

- Mentors, develops and provides on-the-job training to his/her staff to strengthen their current performance and preparation for future advancement

Job Requirements:

- A minimum of 4-6 years of experience in Human Resources management, preferably in the hospitality industry

- Minimum of two years experience managing staff of at least two (2) direct reports

- Bachelor’s degree from an accredited university or college in Human Resources, Business Administration, Psychology or a related field, or 10 years senior management experience in Human Resources Ability to read, write, and speak English clearly and distinctly

- Ability to read, write and speak English clearly and distinctly

- Must meet all physical requirements, including the ability toparticipate in emergency life-saving drills and training

- All international applicants must have the ability to obtain a C1/D1 Visa

This position will be responsible for the assistance in all areas of human resources management including recruitment, payroll, training and development, benefits administration, employee relations, contract interpretation, and occupational heath and safety.

The successful candidate will possess a business diploma with a focus in Human Resources. Previous Human Resources and/or accounting experience are an asset. This permanent full-time position requires above average communication, interpersonal, and organizational skills.

Human Resources Officer Job Description Sample 2:

Job Setting: Mining Company

Responsibilities:
• Provide a full recruitment and selection service for the allocated Canada Region Office functions (including, recruitment, selection, placements, induction, sign-on, transfers, promotions, relocations, etc).
• Provide specialist support to the allocated office functions
• Provide support and guidance in the implementation of all HR-related governance issues.
• Facilitate the generation of all HR reports and associated documentation as and when required.
• Facilitating the daily HR administration functions for your area of accountability (including but not limited to contract management, preparing of offers of employment, maintaining employee files, data management, Exit documentation etc).
• Promote sound and consistent Employee Relations advisory services.
• Maintain high levels of customer service with the client base and above average turn-around times.
• Analyse the function’s capacity to ensure that it has the appropriate skills mix to achieve its business strategies, plans and goals.
• Facilitate and Coordinate the Performance Management function.
• Provide line management with HR stats and trends required for decision making
• Must possess the ability to build independent opinions of the Functions needs, problems, opportunities and possibilities for implementation.
• Develop and maintain cross-functional relationships with management and build positive working relationships.

Requirements:
• A recognised 3-year Bachelor’s degree in Human Resources, Psychology, Social Sciences or equivalent.
• A minimum of 3 to 5 years’ HR generalist experience.
• Proven knowledge of and application of Human Resources policies, processes (including Employment Equity, Skills Development, Performance Management and HR Administration), systems and procedures.
• Sound knowledge and implementation of relevant HR-related legislation.
• SAP Experience would be an advantage.
• Experience in facilitating and processing applications related to VISAs and Work Permits for staff members coming from outside of the country.

Human Resources Officer Job Description Sample 3:

Duties:
- Perform general office duties, including reception, typing, filing, faxing, photocopying, business correspondence, etc.
- Coordinate staff recruitment and selection processes as outlined in the LLRIB Personnel Policy Manual;
- Advise Director and Management Team on HR laws, regulations and trends;
- Implement, direct and follow a wage and salary plan for the department employees;
- Maintain employee benefits program and inform employees of benefits;
- Provide information and assistance to staff and supervisors on human resource matters and work related issues.
- Ensure legal compliance with federal and provincial requirements;
- Adhere to and enforce policies and guidelines pertaining to the Personnel Policy Manual;
- Understand general concepts of labour and employment laws; in particular human rights legislation, new and current federal/provincial legislation, court decisions and arbitration rulings that impact HR practices.

Qualifications:
- Minimum of a Diploma in Human Resource is acceptable; A CHRP designation is an asset;
- A combination of education and experience will be considered;
- Excellent computer skills with knowledge of Microsoft Office (Word, Excel and Outlook) are required;
- Absolutely must have experience directly related to the human resource field;
- Must be very professional and serve as a leading role model to all Department employees with the utmost professionalism, discretion and confidentiality;
- Dynamic, outgoing individual who is a strong team player with an ability to perform independently;
- High level of interpersonal skills with an ability to resolve conflicts objectively and with understanding;
- Ability to work in a highly demanding and stressful environment using a team approach;
- High level of written and verbal communication skills with a superior attention to detail;